Volunteer Job Descriptions

Age Group Parent

All Age Group Parents must pass a background check. To complete background check Click here
Arrives 45 minutes prior to the meet start time and must stay until every swimmer in your assigned age group finishes swimming.
Supervises the tent area for a particular age group & gender during meets.
Takes attendance of the swimmers as they arrive for the meet and informs the coach of any absences.
Marks arms of swimmers with event/heat/lane (The Age Group Parent Volunteer will be provided a heat sheet to assist in lining up the swimmers).
Keeps track of swimmers - as best as they reasonably can - between events and gets swimmers to the ready bench (preferably in line up order based on lane and heat) on time with caps and goggles.
For most age groups, several parents will share this job.
Expected to work every meet but must be able to work a minimum of 5 of the 7 meets.

Starter & Announcer

Training: must attend annual league clinic.
Home meets only.
Announces individual events, plus disqualifications, as they occur and facilitates the meets.
Determines that all lanes are properly filled with eligible swimmers for the event.
Determines that all swimmers are in proper start position in each lane.
Starts the event with an air horn or some other type of alarm. (Whistles are no longer allowed)
Determines that all swimmers properly begin the event, disqualifies swimmers who did not. (False Start: Each swimmer 6 to 12 are given two chances, swimmers 13 & up are disqualified after only one false start.)

Stroke Judge

Training is mandatory. New stroke judges attend a "Long" clinic as per the SHRSL. Returning stroke judges that attended a clinic last year will need to complete the "Short" clinic as per SHRSL. Clinics are offered on multiple dates and must be completed before being a stroke judge at a swim meet. See SHRSL Stroke Judge website for clinic dates.
Determines if swimmer completed the entire swim event according to league rules concerning the start, body position, arm stroke, leg kick, stroke order, turns and finishes.
Two stroke judges from each team are needed for each meet shift. Two additional from each team are required during Relay Events.

Times the race, starting as instructed by the Starter and stopping the watch when the swimmer touches the wall. You MUST lean over the edge to see the swimmer’s finish.
Communicates the swimmer’s time to the Scribe so he/she can record it. Then, clear their watch, and is ready to start timing again for the next race.

Marks each timer sheet correctly with the swimmer’s information (swimmer number, times, lane #, heat #, team).
If there’s no swimmer, Scribes still fills out score sheet with NS (no swimmer), lane #, heat #.
Marks the DQs (Participation) on the timer sheets as announced after each event.
Gives timer sheet to the Runner.

Picks up the timer sheets from Scribes in all 6 lanes after each event heat and delivers them to the circler.
This is an active assignment so good tennis shoes are recommended.

Receives time sheets from the Runner and confirms they have sheets for all six lanes for each heat.
Finds the median time for each timer sheet and circles it.
Arrange each heat's timer sheets in place order.
Passes Timer Sheets to Ribbons

Sorts and prepares individual and relay race ribbons.
Receives timer sheets from Score Keeper.
Hands out ribbons to swimmers according to place order; verifying swimmer number before giving a ribbon.
Once ribbons are handed out, gives the heat's timer sheets to the Data Entry volunteer.

All Ready Bench Parents must pass a background check. To complete background check Click here
Responsible for confirming the swimmers are lined up by event, heat, and lane on the ready benches. (The Ready Bench Volunteer will be provided a heat sheet to assist in lining up the swimmers).
The Ready Bench Volunteer indicate to the swimmers on the benches when the next heat can go to the lanes.
This position is not recommended for parents new to swim team.

Delivers water to volunteers who are not able to leave their jobs (timers, scribes, runners, stroke judges, data entry, etc.) by walking a rolling ice chest around. This should happen approximately every 20 minutes.
Checks and refills water bottles as needed.
Every half hour checks the bathrooms and helps to keep them clean.

This position requires volunteers to arrive 2 hrs. prior to meet start.
Sets up the team area by hanging signs on tents, posting heat sheets on the wall, and helping to prep stop watches, scribe sheets, and age group sheets.
For Away Meets:
- Sets up the tents and tables as needed.
For Home Meets:
- Sets up the ready benches, tents, chairs, and tables.
- Place coolers in designated area prior to the start of the meet and confirms they are filled and ready.
- Checks that the bathrooms are cleaned and ready for the meet.

Once the meet has completed, these volunteers begin storing away ready benches, chairs, and tables as needed.
Helps pick up trash and changes trash bags in the trash cans.
Empty Coolers and put remaining waters in storage closet.
Collect Lane markers and Scribe Lights and gives to a board member.
Checks Bathrooms for trash and Lost/Forgotten items.
Assist with putting away ribbons, clip boards, timing watches, etc. and takes down taped up heat sheets.

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